Texas HOA Meeting Minutes Service
The Texas Residential Property Owners Protection Act (Property Code Chapter 209) raises the bar for board meeting transparency. FirstMotion delivers board-ready, parliamentary-format minutes that document open-meeting compliance, recorded votes, and the procedural record a Texas owner is entitled to inspect.
We join your board meetings virtually and deliver formatted minutes within 24 hours. No more compliance gaps. No more volunteer burnout.
HB 614 & SB 1588: What Your Texas Board Needs to Know
Two recent waves of Texas HOA reform changed what your minutes must capture:
- SB 1588 (effective September 1, 2021): Added Property Code §209.0051, requiring open board meetings with notice mailed to each owner not later than the 10th day before the meeting. Minutes are part of the association record an owner may request to inspect.
- HB 614 (effective January 1, 2024): Requires associations to adopt and publish an enforcement policy with fine categories, fine schedules, and hearing procedures. Any fine hearing or board decision belongs in the meeting record an owner can inspect.
- Records inspection: Under §209.005, the association has 10 business days from a written request to send notice of inspection dates. Missing minutes or undocumented votes turn a routine request into a liability question.
- Pre-2021 minute formats may already be non-compliant. Boards still using ad-hoc volunteer notes are exposed.
Sources: Texas Property Code Chapter 209, §209.0051, §209.005; SB 1588 (87R, 2021); HB 614 (88R, 2023)
What Texas Law Requires in Meeting Minutes
Open Board Meetings
Regular and special board meetings must be open to members, with notice of date, time, place, and general subject mailed to each owner no later than the 10th day before the meeting.
Tex. Prop. Code §209.0051Inspectable Meeting Records
Approved minutes are part of the association record. The board must make meeting records available to a member for inspection and copying on written request.
Tex. Prop. Code §209.005110 Business Days to Respond
After receiving a written records request, the association has 10 business days to send written notice of inspection dates and times.
Tex. Prop. Code §209.005Recorded Motions & Votes
Minutes should document every motion, second, and vote outcome so the record reflects how each board action was decided.
Tex. Prop. Code Ch. 209Executive Session Documentation
If the board enters executive session for permitted topics, the motion to close and the general subject must appear in the open-session minutes.
Tex. Prop. Code §209.0051Fine Hearings on Record
Hearings on fines under HB 614 produce decisions that belong in the meeting record an owner can request to inspect.
HB 614 (2023)Stop Spending Hours on Meeting Minutes
Your volunteer secretary shouldn’t have to do this. We attend your meeting and deliver polished minutes within 24 hours — for just $59.
How FirstMotion Keeps Your Texas Board Compliant
24-Hour Delivery
Minutes arrive the next business day — well before the 10-business-day inspection window even starts ticking.
Chapter 209 Ready
We document open-meeting compliance, motions, votes, executive-session entries, and HB 614 fine hearings.
$59 Per Meeting
No contracts, no minimums. Less than the cost of one hour of a board member's volunteer time.
First Meeting Free
Try us risk-free. See compliant minutes before spending a dollar.
What's Included in Every Set of Minutes
- Motions, seconds, and vote outcomes
- Open-meeting notice and attendance documented (§209.0051)
- Action items with responsible parties
- Parliamentary format (Robert's Rules)
- Executive session entry/exit documented
- Word document delivered to your inbox
- Revisions if needed
All of This for $59 Per Meeting
No subscriptions. No minimums. No contracts. Just professional minutes when you need them.
How It Works
Invite Us
Send us your next board meeting invite (Zoom, Teams, Google Meet, or any platform)
We Attend
We join virtually and capture motions, votes, owner comments, and discussion summaries
You Receive
Polished, Chapter 209-compliant minutes delivered within 24 hours
Texas by the Numbers
Cities We Serve in Texas
FirstMotion provides virtual HOA meeting minutes across Texas. We attend via Zoom, Teams, or any platform — no matter where your community is located.
Get Ahead of the New Texas Rules
HB 614 is in effect and Chapter 209 inspection requests are enforceable. Make sure your association's meeting documentation meets the standard. Your first meeting is free.