Simple, Transparent Pricing
No subscriptions. No minimums. Pay only for the meetings you need covered.
Trial
Try us risk-free
- First meeting free
- Full parliamentary minutes
- 24-hour delivery
- Word document format
- No credit card required
Per Meeting
Standard rate for individual communities
- Parliamentary-format minutes
- Motions, votes, action items
- 24-hour delivery
- One round of revisions
- No contract required
Volume
For management companies with multiple communities
- Unlimited meetings per community
- Dedicated account support
- Priority scheduling
- White-label branding available
- One predictable monthly invoice
How FirstMotion Compares
See why boards choose a dedicated minute-taking service over the alternatives.
| Feature | FirstMotion | Board Secretary (DIY) | AI Transcription Tools | Other Services |
|---|---|---|---|---|
| Cost | $59/meetingFirst meeting free | "Free"Volunteer time has real cost | $10-30/monthSubscription required | $100-300+/meetingOften requires contract |
| Parliamentary Format | ✓Robert's Rules | ✗Varies by skill level | ✗Raw transcript only | ✓If specified |
| Individual Votes Recorded | ✓Every director, every vote | ✗Often just "motion passed" | ✗Cannot distinguish votes | ✓If specified |
| Turnaround Time | 24 hours | Days to weeksDepends on volunteer | Instant transcriptBut requires heavy editing | 3-7 business daysTypical industry timeline |
| State Law Compliance | ✓FL, CA, VA, NV, HI, MD, WA, IA | ✗Usually unaware of requirements | ✗No legal formatting | VariesAsk before hiring |
| Motions & Action Items | ✓Extracted and formatted | InconsistentOften buried in narrative | ✗Must find them yourself | ✓ |
| Contract Required | NonePay per meeting | N/A | Monthly subscription | Usually required6-12 month minimum |
| Secretary Can Participate | ✓We take notes so they don't | ✗Stuck taking notes | PartiallyStill must review/edit | ✓ |
| Data Security | ✓Encrypted, deleted in 7 days | VariesPersonal devices, email | Cloud storageRecordings stored indefinitely | Varies |
What's Included in Every Meeting
Parliamentary-format minutes with all motions, seconds, votes, and action items extracted. Delivered as a Word document within 24 hours. Your manager reviews and approves in minutes, not hours. All meeting data encrypted and deleted within 7 days.
See how we help: Board Members | Management Companies
Common Questions
Do you require a contract?
No contracts or commitments. Pay per meeting or set up volume pricing—cancel anytime.
How do I pay?
We invoice after each meeting (or monthly for volume accounts). Accept credit cards, ACH, and checks.
What if I'm not satisfied?
We offer one round of revisions included. If you're still not happy, we'll make it right or refund that meeting.