What does Hawaii law require for condo meeting minutes?

Under HRS 514B-126, Hawaii condo board minutes must include the recorded vote of each board member on all motions (except executive session). Any conflict of interest must be disclosed before the vote and recorded. Approved minutes must be available within 7 calendar days after approval — the fastest requirement in the country.

Must Hawaii condo boards record conflict of interest in minutes?

Yes. Under HRS 514B-126, if a director has a conflict of interest, the nature of the conflict must be disclosed before the vote, and the disclosure must be recorded in the minutes.

Can Hawaii condo owners record board meetings?

Hawaii law does not explicitly prohibit owners from recording open board meetings, but the association's bylaws may address this. The board itself is not required to record meetings, though it must produce accurate minutes with individual votes recorded.

What happens if a Hawaii condo board fails to produce minutes on time?

Under HRS 514B-104, the Real Estate Commission can investigate complaints and take enforcement action against associations that violate the Condominium Property Act, including failure to produce minutes within required timelines. Owners may also file complaints with the Regulated Industries Complaints Office (RICO).

Are Hawaii condo annual meeting minutes different from board meeting minutes?

Yes. Annual meeting minutes must document additional items: quorum verification, election results, financial report acceptance, and any amendments to the declaration or bylaws. The same 7-day availability requirement applies after approval, and individual vote recording is required for all motions.

Hawaii Condo Meeting Minutes Service

Name: FirstMotion - Hawaii Condo Meeting Minutes
Address: Warrenton, VA, US
Telephone: +1-240-480-7936
Price range: $59 per meeting

Hawaii's HRS 514B imposes the fastest minutes turnaround requirement in the country — approved minutes must be available within just 7 calendar days. FirstMotion delivers compliant, parliamentary-format minutes within 24 hours, giving your board days of breathing room.

We join your board meetings virtually and handle the documentation so your board can focus on governing.

Invite Us to Your Next Meeting Request Sample Minutes

HRS 514B: What Your Board Needs to Know

Hawaii's Condominium Property Act (HRS Chapter 514B) sets strict timelines and content requirements for condo board meeting minutes:

7-day availability: Approved minutes must be available within 7 calendar days after approval — the fastest requirement in any state.
30-day draft deadline: Unapproved final draft minutes must be available within 30 days of the meeting.
Individual votes required: The recorded vote of each board member on all motions (except executive session) must be in the minutes.
Conflict of interest: The nature of any conflict must be disclosed before the vote and recorded in the minutes.
Free access: Approved minutes for the current and prior year available to apartment owners at no cost.

Sources: HRS 514B-121, 514B-125, 514B-126, 514B-154

What Hawaii Law Requires in Condo Meeting Minutes

7-Day Availability

Approved minutes must be available within 7 calendar days after approval — the strictest timeline in the US.

HRS 514B-126

Individual Vote Recording

The recorded vote of each board member on all motions must appear in the minutes (except executive session).

HRS 514B-126

Conflict of Interest

Nature of any conflict must be disclosed before the vote and the disclosure recorded in the minutes.

HRS 514B-126

30-Day Draft Deadline

Unapproved final draft minutes must be available within 30 days of the meeting.

HRS 514B-126

Free Owner Access

Approved minutes for current and prior year available to apartment owners at no cost.

HRS 514B-154

Timely Approval

Minutes must be approved no later than the second succeeding regular meeting.

HRS 514B-126

How FirstMotion Keeps Your Board Compliant

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24-Hour Delivery

Minutes arrive the next business day — 6 days before Hawaii's 7-day deadline.

✅

Every Vote Recorded

Each board member's vote captured individually, exactly as HRS 514B requires.

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$59 Per Meeting

No contracts, no minimums. Professional minutes at a fraction of staff time.

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First Meeting Free

Try us risk-free. See compliant minutes before spending a dollar.

What's Included in Every Set of Minutes

Recorded vote of each board member on all motions
Conflict of interest disclosures documented
Action items with responsible parties
Parliamentary format (Robert's Rules)
Executive session entry/exit documented
Word document delivered to your inbox
Revisions if needed

How It Works

Invite Us

Send us your next board meeting invite (Zoom, Teams, Google Meet, or any platform)

We Attend

We join virtually and capture motions, votes, and discussion summaries

You Receive

Polished, compliant minutes delivered within 24 hours

Hawaii by the Numbers

9,000+

Condos in Hawaii

7 Days

Fastest Requirement in US

Free

Owner Access to Minutes

Areas We Serve in Hawaii

FirstMotion provides virtual condo meeting minutes across Hawaii. We attend via Zoom, Teams, or any platform — no matter where your community is located.

Honolulu Waikiki Kailua Kapolei Pearl City Kaneohe Aiea Mililani Ewa Beach Waipahu Lahaina Kihei Hilo Kona Princeville Waikoloa

Meet Hawaii's 7-Day Deadline Effortlessly

With 24-hour delivery, FirstMotion gives your board 6 extra days of cushion on Hawaii's strict timeline.

Invite Us to Your Next Meeting Request Sample Minutes