Your Board Has Better Things to Do Than Draft Minutes
You volunteered to serve your community — not to spend hours every month writing meeting documentation. FirstMotion handles the minutes so you can focus on the decisions that matter.
How It Works
Three simple steps to professional meeting minutes
Invite Us
Send us your next board meeting invite — Zoom, Teams, Google Meet, or in-person
We Capture the Record
We join your meeting and document every motion, vote, and action item in real time
Review & Approve
Parliamentary-format minutes arrive in your inbox within 24 hours. Your board reviews in 10 minutes
What Your Board Gets
Every Member Fully Engaged — No one's stuck taking notes. Every board member can participate, deliberate, and vote with their full attention on governance.
Professional, Consistent Records — Parliamentary-format minutes — motions, seconds, votes, and action items — formatted the same way every single month.
24-Hour Turnaround — No more waiting a week for minutes. No more Sunday-night scrambles. Your minutes arrive the next business day, every time.
$59 Per Meeting — Less than an hour of professional time. No subscriptions, no contracts, no minimums. Your first meeting is free — no strings attached.
Invite Us to Your Next Meeting
Protect Your Board
Meeting minutes are legal documents. They're the official record of every decision your board makes — and the first thing examined in any dispute.
Professional minutes with complete motion language, vote counts, and proper parliamentary format create a defensible record that protects your board and your community.
Incomplete volunteer minutes? That's a liability waiting to happen. Learn why courts take your minutes seriously.
See Our Security Practices
Free Tools for Your Board
Meeting Agenda Template — Generate a properly ordered agenda for any meeting type. Based on Robert's Rules.
Dues & Assessment Calculator — Calculate per-unit dues, special assessments, and reserve contributions instantly.
Board Member Quick-Start Guide — Everything you need to know before your first meeting. Free PDF.
Common Questions From Board Members
Is $59/meeting really worth it?
Your volunteer minute-taker spends 3-6 hours per meeting on documentation. At even $50/hour in opportunity cost, that's $150-300 in hidden labor. $59 for professional minutes delivered in 24 hours is the most cost-effective option — and the quality is better. See the full cost breakdown.
How do you join our meetings?
We join via Zoom, Microsoft Teams, Google Meet, or any major video platform. For in-person meetings in Virginia, we can attend on-site. Just forward us the meeting invite.
What about executive sessions?
We note that an executive session occurred and its general topic, but we do not document the discussion. All meeting data is encrypted and automatically deleted within 7 days. Learn about our security practices.
What if we need changes to the minutes?
One round of revisions is included with every meeting. If something needs correcting or clarifying, just let us know and we'll update the document.
Try Your First Meeting Free
No commitment. No credit card. Just invite us to your next board meeting and see what professional minutes look like.
Questions? Reach out directly: