No Property Manager? No Problem.
You're volunteers running a community — not professional administrators. You handle budgets, maintenance, neighbor disputes, and governance. The last thing you need is spending hours after every meeting drafting minutes. Let us handle that part.
How It Works
Three simple steps to professional meeting minutes
Invite Us
Send us your next board meeting invite — Zoom, Teams, Google Meet, or in-person
We Capture the Record
We join your meeting and document every motion, vote, and action item in real time
Review & Approve
Parliamentary-format minutes arrive in your inbox within 24 hours. Your board reviews in 10 minutes
What Your Board Gets
Professional Minutes Without Professional Staff — You don't need a management company to get management-company-quality minutes. We handle the documentation so every volunteer can focus on governing.
State-Law Compliant Records — Parliamentary-format minutes with motions, seconds, individual votes, and action items — formatted to meet your state's HOA record-keeping requirements.
24-Hour Turnaround — No more waiting weeks for someone to "get around to it." Your minutes arrive the next business day, every time. Your board reviews them in 10 minutes.
$59 Per Meeting — Less than an hour of a property manager's time. No subscriptions, no contracts, no minimums. Your first meeting is free.
Invite Us to Your Next Meeting
Free Tools for Self-Managed Boards
Meeting Agenda Template — Generate a properly ordered agenda for any meeting type. Based on Robert's Rules.
Dues & Assessment Calculator — Calculate per-unit dues, special assessments, and reserve contributions instantly.
Board Member Quick-Start Guide — Everything you need to know before your first meeting. Free PDF.
Common Questions From Self-Managed Boards
Do we need a management company to use FirstMotion?
Not at all. Many of our clients are self-managed communities with no property manager. You just send us your meeting invite — Zoom, Teams, Google Meet, or in-person — and we handle the rest.
What if our meetings are informal?
Even informal meetings benefit from a professional record. We document motions, votes, and action items in parliamentary format — which protects your board legally and helps new members get up to speed. See what belongs in HOA minutes.
How is this different from just having someone take notes?
Volunteer notes miss things — motions without seconds, votes without counts, action items without owners. Professional minutes create a defensible legal record that protects your board. See the real cost of "free" minutes.
What about executive sessions?
We note that an executive session occurred and its general topic, but we do not document the discussion. All meeting data is encrypted and automatically deleted within 7 days. Learn about our security practices.
Try Your First Meeting Free
No commitment. No credit card. Just invite us to your next board meeting and see what professional minutes look like.
Questions? Reach out directly: