Florida HOA Meeting Minutes Service
Florida's new HB 913 tightened compliance requirements for community association minutes. FirstMotion delivers board-ready, parliamentary-format minutes that meet every requirement under Chapters 718 and 720 of Florida Statutes.
We join your board meetings virtually and deliver formatted minutes within 24 hours. No more compliance headaches. No more late nights drafting.
Florida HB 913: What Your Board Needs to Know
Signed by Governor DeSantis and effective July 1, 2025, House Bill 913 is the most significant overhaul of Florida's community association laws in years. Here's what it means for your minutes:
- Digital posting required: Associations with 150+ units must post approved minutes on a secure website or app. By January 1, 2026, this drops to 25+ units.
- Virtual meetings must be recorded: Audio and video recordings must be retained for at least 1 year.
- Individual votes must be recorded: Each director's vote or abstention on every matter must appear in the minutes.
- 7-year retention: HOA meeting minutes must be retained for at least 7 years under F.S. 720.303.
Sources: Florida Statute Chapter 718 (Condominiums), Chapter 720 (HOAs), House Bill 913 (2025)
What Florida Law Requires in Meeting Minutes
Recorded Votes
Each director's vote or abstention on every matter must be individually recorded in the minutes.
F.S. 720.303(2)(a)Digital Accessibility
Approved minutes must be posted within 30 days on a secure website. Threshold drops to 25+ units on January 1, 2026.
F.S. 718.111 (HB 913)10-Day Record Access
Associations must provide access to official records, including minutes, within 10 business days of an owner's request.
F.S. 720.303(5)Penalties for Non-Compliance
Failure to provide records access within 10 business days can result in fines of up to $500/day, capped at $5,000.
F.S. 720.303(5)(c)Meeting Recordings
Virtual board meetings must be recorded (audio and video) and retained for at least 1 year after posting.
HB 913, Section 718.1127-Year Retention
Minutes of all membership and board meetings must be retained for a minimum of 7 years.
F.S. 720.303(4)How FirstMotion Keeps Your Board Compliant
24-Hour Delivery
Minutes arrive the next business day, ready to post to your website within the 30-day HB 913 window.
Individual Votes Recorded
Every director's vote or abstention captured and formatted exactly as Florida law requires.
$59 Per Meeting
No contracts, no minimums. Less than the cost of one hour of a board member's time.
First Meeting Free
Try us risk-free. See compliant minutes before spending a dollar.
What's Included in Every Set of Minutes
- Motions, seconds, and individual vote counts
- Each director's vote or abstention (Florida requirement)
- Action items with responsible parties
- Parliamentary format (Robert's Rules)
- Executive session entry/exit documented
- Word document delivered to your inbox
- Revisions if needed
How It Works
Invite Us
Send us your next board meeting invite (Zoom, Teams, Google Meet, or any platform)
We Attend
We join virtually and capture motions, votes, and discussion summaries
You Receive
Polished, compliant minutes delivered within 24 hours
Florida by the Numbers
Cities We Serve in Florida
FirstMotion provides virtual HOA and condo meeting minutes across Florida. We attend via Zoom, Teams, or any platform — no matter where your community is located.
Stop Worrying About Compliance
Join Florida associations that trust FirstMotion to handle their meeting documentation. Your first meeting is free.