Washington HOA Meeting Minutes Service
Washington's WUCIOA framework and the new SB 5129 transparency law raise the bar for community association documentation. FirstMotion delivers board-ready, parliamentary-format minutes that meet every requirement under RCW 64.90.
We join your board meetings virtually and deliver formatted minutes within 24 hours. No more compliance gaps. No more volunteer burnout.
Washington SB 5129: What Your Board Needs to Know
Senate Bill 5129, effective January 1, 2026, is Washington's most significant HOA reform in years. Combined with WUCIOA (RCW 64.90), here's what it means for your meeting minutes:
- 15-minute owner comment period: Every board meeting must include a dedicated period for owner comments. Minutes must document that this occurred.
- Open meetings required: Board meetings must be open to all unit owners except for specific executive session purposes.
- Enhanced record access: Associations must provide records within 10 business days of a written request. SB 5129 strengthens enforcement mechanisms.
- Attorney General oversight: The state AG's office now has expanded authority to investigate HOA complaints, including record access violations.
Sources: RCW 64.90 (WUCIOA), Senate Bill 5129 (2025), RCW 64.90.495
What Washington Law Requires in Meeting Minutes
Owner Comment Period
Every board meeting must include a minimum 15-minute period for owner comments. Minutes must document this period and any topics raised.
SB 5129 (2025)Open Meeting Requirements
Board meetings must be open to all unit owners. Minutes must reflect proper notice was given and the meeting was conducted in open session.
RCW 64.90.44510-Day Record Access
Associations must make records available for inspection within 10 business days of an owner's written request.
RCW 64.90.495Recorded Votes
All motions, seconds, and vote outcomes must be documented. Minutes should identify how each director voted on substantive matters.
RCW 64.90.410Executive Session Protocol
Boards may only enter executive session for purposes specified in the statute. The motion to close and reason must be documented in open-session minutes.
RCW 64.90.445(3)Record Retention
Financial records must be kept for at least 7 years. Meeting minutes should be retained permanently as the official record of board actions.
RCW 64.90.495How FirstMotion Keeps Your Board Compliant
24-Hour Delivery
Minutes arrive the next business day — well before the record access deadline kicks in.
SB 5129 Ready
We document the owner comment period, open meeting compliance, and every procedural requirement of the new law.
$59 Per Meeting
No contracts, no minimums. Less than the cost of one hour of a board member's volunteer time.
First Meeting Free
Try us risk-free. See compliant minutes before spending a dollar.
What's Included in Every Set of Minutes
- Motions, seconds, and vote outcomes
- Owner comment period documented (SB 5129)
- Action items with responsible parties
- Parliamentary format (Robert's Rules)
- Executive session entry/exit documented
- Word document delivered to your inbox
- Revisions if needed
How It Works
Invite Us
Send us your next board meeting invite (Zoom, Teams, Google Meet, or any platform)
We Attend
We join virtually and capture motions, votes, owner comments, and discussion summaries
You Receive
Polished, WUCIOA-compliant minutes delivered within 24 hours
Washington by the Numbers
Cities We Serve in Washington
FirstMotion provides virtual HOA meeting minutes across Washington State. We attend via Zoom, Teams, or any platform — no matter where your community is located.
Get Ahead of the New Rules
SB 5129 is now in effect. Make sure your association's meeting documentation meets the new standard. Your first meeting is free.